Terms and Conditions

These Terms and Conditions apply to all bookings for the Gay & Queer Men's Retreat, taking place 24 to 27 April 2027 at Cape Schanck, Mornington Peninsula (the "Retreat"). By submitting a room request and making payment, you agree to the following.

1. DEFINITIONS

• We / us / our means the Retreat organisers (Will + Justin)

• You / guest means the person making a booking, and any additional guest included in the booking

• Deposit means the non-refundable amount of $750 per person paid to secure a place on the Retreat

• Retreat start date means 24 April 2027

• Early bird price means the room price that applies to bookings made by 20 January 2027

• All references to prices are in Australian Dollars (AUD)

2. ROOM REQUESTS AND CONFIRMATION

• Submitting the online form is a room request, not a confirmed booking

• If your requested room is available, we will email payment details and hold the room for 24 hours

• Your booking is confirmed once you have paid your $750 deposit per person

3. PAYMENT, EARLY BIRD AND DUE DATES

Room prices.
Room prices are listed on the booking page. Early bird pricing applies to bookings made by 20 January 2027. From 21 January 2027, all room prices increase by $300 per person, including the second guest add-on. A booking is made when you pay your deposit. If you have made your payment by 20 January 2027 but it has not yet reached our account, we will still honour the early bird price.

Payment options.
You may pay in full at the time of booking, or pay your $750 deposit per person and the remaining balance in instalments on these dates:

• Instalment 1: 30 November 2026

• Instalment 2: 20 January 2027

• Instalment 3: 20 February 2027

Instalment amounts for your room are shown on the booking page and in your payment email. You can pay by card or bank transfer. The price is the same either way.

Payment plan fee.
A $15 admin fee applies to each separate instalment payment you make after your deposit. There is no fee if you pay in full.

• If you book after an instalment date, any instalments already due are paid together with your deposit, and no admin fee applies to those

• If only one payment remains after your deposit, no fee applies

Missed payments. If an instalment is not paid by its due date, we may treat this as a cancellation on that date and release the room. Section 13 then applies.

4. INCLUSIONS AND EXCLUSIONS

Included

• Accommodation

• All meals

• All scheduled Retreat activities as advertised

Not included

• Transport to and from the venue

• Personal expenses

5. TRANSPORT AND CARPOOLING

Guests are responsible for making their own way to and from the Retreat venue. We are happy to connect guests who would like to arrange carpooling in the month prior to the Retreat.

6. DIETARY REQUIREMENTS AND ALLERGIES

Please disclose all allergies and dietary requirements at time of booking and update us if anything changes. We will do our best to accommodate dietary needs but cannot guarantee a completely allergen free environment. All meals will be plant-based/vegan foods.

7. HEALTH, FITNESS, AND PARTICIPATION

The Retreat includes yoga, mobility, breathwork, meditation, and other movement practices. You are responsible for ensuring you are medically and physically able to participate. If you have any injuries or health concerns, we recommend seeking advice from your GP before attending. You agree to participate at your own pace and within your personal limits.

8. RISK AND LIABILITY

Participation in Retreat activities is at your own risk. To the extent permitted by law, we are not liable for any injury, illness, loss, damage, or theft incurred during the Retreat. You are responsible for any medical costs or emergency treatment you may incur.

9. ACCESSIBILITY

The Retreat venue is split level and includes stairs. Please contact us before booking if you have any concerns about accessibility.

10. CONDUCT AND COMMUNITY STANDARDS

This Retreat is a space for wellbeing, connection, and community. You agree to behave respectfully toward other guests and your hosts. Harassment, intimidation, discriminatory behaviour, or conduct that makes others feel unsafe will not be tolerated.

We reserve the right to remove any guest whose behaviour is disruptive or unsafe. No refund will be provided in this circumstance.

11. ALCOHOL AND DRUGS

The Retreat is alcohol and drug free.

12. PHOTOGRAPHY AND PRIVACY

We may take photos or videos during the Retreat for marketing and community purposes. If you do not wish to appear in photos or videos, please let us know in writing before the Retreat.

13. CANCELLATIONS, TRANSFERS AND REFUNDS

All cancellations must be submitted in writing to hello@willandjustin.com.

• Cancellation before 20 February 2027: refund of everything you have paid, except your $750 deposit and any payment plan fees. You will not owe any instalments that are not yet due

• Cancellation from 20 February 2027: no refund provided

• No show: no refund provided

• The $750 deposit per person is non-refundable in all circumstances, except where we cancel the Retreat

• Payment plan fees are non-refundable

Transfers.
You can transfer your place to another person at no cost, up to 14 days before the Retreat start date (by 10 April 2027). Let us know in writing with the new guest's details. The new guest agrees to these Terms and Conditions.

Our discretion.
If we fill your place, or in cases of serious illness or family emergency, we may offer a refund or credit at our discretion.

If we cancel. If we cancel the Retreat, you will receive a full refund of all amounts paid, including the deposit.

We recommend travel insurance. Nothing in these Terms and Conditions limits your rights under Australian Consumer Law.

14. CHANGES TO THE PROGRAM

We may make reasonable changes to the schedule, facilitators, or activities due to weather, safety, or other circumstances beyond our control.

15. FORCE MAJEURE

If the Retreat cannot proceed due to circumstances beyond our control such as natural disaster, severe weather, or venue closure, we will notify you as soon as possible. The section 13 term for when we cancel the Retreat will apply.

16. GOVERNING LAW

These Terms and Conditions are governed by the laws of Victoria, Australia.

17. CONTACT

For any questions or concerns, contact us at hello@willandjustin.com